Messages you have assigned a label (or more than one) in Gmail on the web will appear in folders in Outlook for Mac. Likewise, if you copy a message in Outlook to a folder, it will appear under the corresponding label in Gmail; if you move a message, it will be removed from the corresponding label (or the inbox) in Gmail.
URL: Before you can open a shared folder, you must know who granted you access and what type of folder it is. Read the Knowledge Base article on for information on how to share a folder.
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This article describes two ways to open a shared folder. The first method will allow you to open an Inbox, Contacts or Calendar folder. If you need to open Tasks or Notes, you must use the second method, which uses the Delegates settings. Note: the folder must be shared with the Reviewer permissions at least. Option 1: Using the Open Other User's Folder feature To open a shared Inbox, Contacts or Calendar folder:.
In Outlook go to File Open Other User's Folder. In the Open Other User's Folder window, in the User box, type the email address of the folder's owner, or select the user from the address book. In the Type box, select which folder you need to open (Inbox, Calendar or Contacts). Note: Open Other User's Folder is the best option to display shared subfolder.
For example, if you have a shared subfolder located in Inbox, you need to choose the corresponding type of top-level folder (Inbox) and click OK. The folder will appear in your folder list on the left side of the Outlook window. Option 2: Using the Delegates settings To open a shared Inbox, Calendar, Contacts, Tasks or Notes folder:. In Outlook, go to Tools Account. Select your account in the list in the left pane, click on Advanced, and switch to the Delegates tab. Under 'People I am a delegate for', click on ' +' to add a person.
Type the name or email address of the user who shared the folder with you, then click on Find. Select the user on the list and click on OK. Click on OK again and close the Accounts window. All the folders shared with you by this user will appear in your folder list on the left side of the Outlook window.
How to Remove Other User's Folder:. Open your Outlook 2011 account and navigate to this folder. Right-click on the folder and select 'Remove from View':. The shared folder will no longer be showing in your account.
The following are instructions on how to add a department Shared Calendar, or Room Calendar (Resource), to your Outlook profile on a Mac. Requirements: Prior to being able to add a shared/room calendar to your existing Outlook profile, you should already have some kind of viewing rights established (view, editor, etc.). The following instructions are also specific for Outlook on Mac. Instructions: 1. Open Outlook and click the Calendar button on the navigation pane 2. In the Home tab click the Open Calendar button 3.
Click the icon to the right of the User field 4. Search for and select the name of the resource whose calendar you would like to view from the list. Click OK again. The Shared Calendar will now appear on your left, beneath your existing personal calendar. You can now click the name of the calendar and view its content.